For conferences
Build a 200-session program without the spreadsheet.
Two hundred sessions, ninety speakers, nine tracks, four rooms that can hold the keynote and eleven that cannot. The grid flags every clash as you build it, and the speaker portal chases its own deadlines.
Building the agenda
Catch every clash before you publish the agenda.
A room double-booked, a speaker in two places, a session over its room capacity. Each one is flagged on screen at the moment you place it.
Start from last year’s agenda rather than a blank grid. Clone it, move what changed, and publish.
Program builder →The February problem
Track what every speaker still owes you.
Bio, headshot, slides, disclosure, tech check. Four hundred and fifty items across ninety speakers.
Each speaker gets a portal showing what they owe and when it is due. You get one tracker across all of them, with automatic reminders, version history on every upload, and tech-check slots speakers book themselves.
Session-level everything
Control access session by session.
Workshop passes that work
A workshop pass opens the workshop door and a day pass does not. Enforced at the scan, not by a volunteer checking a list.
“You’re booked for the 2pm”
Wrong room is its own outcome, and the screen shows the volunteer where that attendee is booked instead.
Capacity that means something
A limited session fills, opens a waitlist and promotes from it automatically as places free up.
Per-session attendance
Recorded from the same scan the door writes, so you can see which tracks held their audience to the last afternoon.
The attendee’s side
A personal schedule for every attendee.
Attendees bookmark sessions and build a personal schedule from the full agenda. The app shows them the room they are heading to next, the floor plan, and their badge — one tap from a cold launch, under your name rather than ours.
The attendee app →How many sessions, and how do you chase the slides?
Those two answers tell us whether this saves you a month or a fortnight. It is rarely less.
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